Pro
Check in and attendance
One tap on a phone or the tablet at the entrance, with an emergency list.
Staff, Management
Hello Kita · the Kita app for Stolberg (Rheinland)
Your Kita day. Organised together.
Less paperwork, more time together. Hello Kita connects parents, staff and management in Stolberg: attendance, messages and the duty roster in one app.
Try Basic free for 14 days or Pro for 1 month, with no payment details and no notice period.
A good day starts together.
Original app view with sample data
☀Arrive together♡Stay connected✓Plan the day
One app. Everyone together.
Hello Kita is a Kita app developed in Germany by Wasa Consult of Heinsberg. It runs in the browser, on smartphones and tablets, and connects management, staff and parents. For Kitas in Stolberg, the Pro plan shows when how many children are in, forecasts three care days and sets the duty roster beside them. Basic costs €29.90 a month and Pro €69.90, plus VAT.
Data sources
Make everyday Kita life simpler.
From the first arrival to the last goodbye: Hello Kita brings together the people and information that matter during the day.
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Checking in at the door Pro
One tap and a child is checked in or out, on a phone or on the tablet at the entrance, which is securely paired and needs no password. The same data produces the emergency list for fire safety.
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Parents report absences Basic
Ill, on holiday or something else: parents report their child absent in three steps, with no phone call in the morning. The group sees it at check in, and the forecast leaves the child out.
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The duty roster
Who is in when is set out in the weekly plan for each group. A live view for the staff room shows the day, and the reports take over the plan without retyping.
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Staff sick notes Pro
If someone cannot come in, they report it in the app. Management gets the message straight away, and the roster shows the gap before the first group opens.
Together they make the daily curve
Pro
A clearer picture of your Kita day.
How many children are in, and does the roster fit? Explore the Hello Kita daily curve with this sample data.
Fig. 1 Children present at the same time, 7 am to 5 pm Sample data
- 07:45 Drop off: the curve climbs fast
- 10:30 Core hours, nearly everyone is in
- 14:15 Pick up starts at 2 pm
possible understaffing
Drag, tap or use the arrow keys to move through the day.
Measured: up to 27 children at once, with the peak between 9 am and 1 pm.
- Children present
- Planned (roster)
- Operationally recommended
- possible understaffing
Values as a table
| Time | Today | Tomorrow | Day after | Day 3 |
|---|---|---|---|---|
| 07:00 | 0 | 1 | 0 | 0 |
| 08:00 | 15 | 20 | 15 | 18 |
| 09:00 | 27 | 28 | 24 | 26 |
| 10:00 | 27 | 28 | 24 | 26 |
| 11:00 | 27 | 28 | 24 | 26 |
| 12:00 | 27 | 28 | 24 | 26 |
| 13:00 | 27 | 27 | 23 | 25 |
| 14:00 | 20 | 19 | 19 | 17 |
| 15:00 | 11 | 10 | 15 | 9 |
| 16:00 | 3 | 3 | 4 | 2 |
| 17:00 | 0 | 0 | 0 | 0 |
02Forecast
Three care days ahead
Know on Monday whether Wednesday at half past eight will be full: Hello Kita builds a forecast for the next three care days from booked hours, past attendance and absences it already knows about.
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Tomorrow Peak about 28
Forecast: about 28 children expected, 1 child already excused and not counted.
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Day after Peak about 24
Forecast: about 24 children expected. A note flags possible understaffing between 2:30 and 3:30 pm.
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Day 3 Peak about 26
Forecast: about 26 children expected, and the roster covers the whole day.
- Children who have already been excused are left out of the forecast.
- Public holidays and closing days are taken into account.
- In the app every forecast is clearly marked as a forecast and shows how reliable it is.
ProThe reports and the forecast are part of the Pro plan.
03Roster
Does the roster match the numbers?
Children present, operationally recommended staffing and your duty roster share a single chart. Where the lines drift apart, Hello Kita flags possible understaffing or overstaffing.
- Duty roster
- Shifts with breaks and weekly hours, the Working Hours Act in view, templates for early, core and late shifts. According to the provider, the rules of many NRW provider organisations are already built in.
- Federal state
- Staffing requirements differ from one German state to the next. Your Kita sets NRW once, and the staffing reports follow it.
- Staff sick notes
- Staff report sick directly in Hello Kita. Management hears about it at once, confidentially and without a diagnosis, and the roster marks the absence automatically. (Pro)
Hello Kita does not record which staff are actually present. The staff lines show the roster and the recommended staffing.
04Modules
One app. For your whole Kita day.
From attendance to a message for parents: Hello Kita connects families, staff, management and the kitchen. Explore the features, then browse every module by role.
Basic
Report a child absent
Ill, on holiday or something else, in three steps instead of a phone call.
Parents, Staff
Pro
Reports and staff planning
Daily curve, weekly comparison, heatmap and a forecast for three care days.
Management
01Parents02Staff03Management04Kitchen
19 modules
19 modules
| Module | What it does | For | Plan |
|---|---|---|---|
| Staffing light | Shows parents at a glance what care looks like today, with its own notice text. | Parents, Management | Basic |
| Digital noticeboard | Posts with images, PDFs and polls, for all parents or only for the team. | Parents, Staff, Management | Basic |
| Messages | A secure messenger between parents, staff and management. | Parents, Staff, Management | Basic |
| Push notifications | Important news with text and an image straight to the phone. | Parents, Management | Pro |
| Polls | Surveys and lists of who brings what to the next party. | Parents, Staff, Management | Basic |
| Dates and annual plan | Closing days, parties and parents’ evenings in one place. | Parents, Staff, Management | Basic |
| Report a child absent | Ill, on holiday or something else, in three steps instead of a phone call. | Parents, Staff | Basic |
| Authorised collectors | Safe handover, with a photo and written authority. | Parents, Staff | Basic |
| Check in and attendance | One tap on a phone or the tablet at the entrance, with an emergency list. | Staff, Management | Pro |
| Group diary | Activities, observations and news from every group. | Parents, Staff | Basic |
| Nappy log and first aid book | A nappy changing record for every child, first aid and incidents properly logged. | Staff | Basic |
| Request supplies | Nappies, wipes, spare clothes, ordered from parents with one tap. | Parents, Staff | Basic |
| Staff area | Working hours, leave, certificates and documents. | Staff, Management | Basic |
| Tasks and duties | Share out roles, handovers and open tasks within the team. | Staff, Management | Pro |
| Menu | The weekly menu with allergens, always up to date. | Parents, Kitchen | Basic |
| Lunch and credit | Parents order in a monthly calendar and top up credit by PayPal or cash, with PDF receipts. | Parents, Kitchen | Pro |
| Kitchen | Number of meals per group, allergies and types of diet. | Kitchen | Pro |
| Reports and staff planning | Daily curve, weekly comparison, heatmap and a forecast for three care days. | Management | Pro |
| Friends’ association | Members, fees, donations, projects and meetings, with a separate login. | Management | Pro |
Plan assignment as stated by the provider, October 2026.
05Prices
Two plans, two billing periods
What a year of Hello Kita costs, depending on whether you pay monthly or yearly. Paying yearly gives you two months free.
Fig. 5Cost for twelve months, plus VAT
- Basic, paid monthly €358.80
- Basic, paid yearly €299
- Pro, paid monthly €838.80
- Pro, paid yearly €699
Basic
€29.90 / month
or €299 / year, the same as €24.92 a month
Try free for 14 days
- Staffing light, noticeboard, messages
- Absence reports, authorised collectors
- Group diary, nappy log, first aid book
- Menu, dates, polls
- 1 information page, 5 GB storage
- Support by email
Pro
€69.90 / month
or €699 / year, the same as €58.25 a month
Try free for 1 month
- Everything in Basic
- Reports, daily curve and forecast
- Check in by phone and at the tablet
- Push notifications, staff sick notes
- Lunch with credit, kitchen, friends’ association
- All 9 colour themes, 20 GB, priority support
- All prices plus statutory VAT. Monthly plans end at the end of a month, yearly plans at the end of the contract year.
- Hello Kita contracts only with centres, provider organisations and associations, not with private individuals.
- Optional set up by the provider for a one off €799, with no running costs. It is not required.
- Several sites? Provider organisations and networks receive an individual quote on request.
Getting started
Ready in under 15 minutes
This is how the provider describes the way from the first click to the first day. The minutes on the axis are the provider’s own figures.
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Start the trial
Register and get going.
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Set up your centre
Name, groups and staffing light.
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Install the app
One tap puts Hello Kita on the home screen.
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Invite staff and parents
By link, QR code or parents’ letter. Everyone sets their own password.
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Ready to go
From day one.
Every new centre is briefly checked so that Hello Kita stays reserved for real Kitas. Your Kita gets its own address, for example kita-sonnenschein.hello-kita.de.
06Enquiry
Let us get to know your Kita.
Tell us how many groups your centre has and what still runs on paper today. Your enquiry goes to Wasa Consult, the provider of Hello Kita, who will get in touch with you.
Data protection
Data protection, plainly listed
No seals, just what the provider sets down in its privacy policy and in the data processing agreement.
- Agreement
- A data processing agreement under Art. 28 GDPR, concluded digitally when you register. Your Kita or provider organisation remains the controller.
- Transfer
- Encrypted with TLS. Passwords are stored encrypted.
- Separation
- Every Kita is strictly separated from all others in the database.
- Health
- Health data, emergency contacts and authorised collectors are stored separately, with their own permission check.
- Cookies
- Hello Kita uses no cookies for advertising or tracking.
- Access
- Wasa Consult only accesses data once the Kita has given permission.
- Deletion
- After the contract ends, data is deleted within 30 days, and an export is available on request.
The app is run on a professional cloud provider.
07Questions
Questions from the management meeting
What exactly does the daily curve show?
It shows how many children are in your Kita at the same time over the course of the day. Hello Kita builds it automatically from children being checked in and out, for the whole centre or for single groups. A weekly comparison and a heatmap come with it, as do reports per child and per group. The reports are part of the Pro plan.
Where does the forecast get its numbers?
From booked hours, past attendance and absences that are already known. From these Hello Kita works out the next three care days. Excused children are not counted, public holidays and closing days are taken into account, and every forecast is clearly labelled as such. It does not replace your judgement; it simply gives it a basis earlier.
Do parents and staff need an app from an app store?
No. Hello Kita is a web app for the browser, smartphones and tablets. One tap puts it on the home screen, where it opens like any familiar app. Parents and staff are invited by link, QR code or parents’ letter and choose their own password. There is no app store listing, and none is needed.
Does Hello Kita follow the staffing rules in NRW?
Staffing requirements differ between German states, so a centre sets its state once and Hello Kita bases the staffing reports on it. For the duty roster, the provider says the rules of many NRW provider organisations are built in. If no verified legal basis is stored for a period, the app says so openly, and the operational figures still work.
What does Hello Kita cost for a Kita in Stolberg?
Basic costs €29.90 a month or €299 a year, Pro €69.90 a month or €699 a year, plus VAT in each case. Paying yearly gives you two months free. The daily curve, the forecast and staff planning are part of Pro. For provider organisations with several centres in Stolberg or the wider Aachen region, the provider prepares an individual quote.
How long can we try it?
Basic for 14 days and Pro for one month, both without payment details and without a notice period. The first payment is only due after the trial. If you later move from Basic to Pro, all your data is kept. Monthly plans end at the end of a month; yearly plans run for twelve months and end with the contract year.
Do we have to set everything up ourselves?
That is the idea, and the app guides you step by step, with a guided set up tour and a searchable questions and answers section. According to the provider, a Kita is ready in under 15 minutes. If you would rather hand the work over, you can book set up by Wasa Consult for a one off €799 with no running costs.
What about data protection?
When you register you conclude a data processing agreement under Art. 28 GDPR digitally. Data is transferred with TLS, every Kita is kept separate in the database, and health data is stored separately with its own permission check. Hello Kita sets no cookies for advertising or tracking. After the contract ends, the data is deleted within 30 days.
Who is behind Hello Kita?
Wasa Consult, owner Oleg Wasa, Am Diebsweg 22, 52525 Heinsberg. Hello Kita was developed in Germany together with a Kita manager, drawing on everyday experience in daycare. You can reach the provider on 02452 860 83 73 or by email at info@wasacon.net. Wasa Consult only enters into contracts with centres, provider organisations and associations.